{"id":188924,"date":"2026-09-21T15:13:22","date_gmt":"2026-09-21T15:13:22","guid":{"rendered":"https:\/\/www.frazerjones.com\/job\/executive-support-assistant\/"},"modified":"2026-09-21T15:13:25","modified_gmt":"2026-09-21T15:13:25","slug":"executive-support-assistant-188924","status":"publish","type":"job_listing","link":"https:\/\/www.frazerjones.com\/de\/job\/executive-support-assistant-188924\/","title":{"rendered":"Executive Support Assistant"},"content":{"rendered":"<p><span style=\"font-size: 10.5pt\">Our client is a leading global professional services firm with an international presence who operate in a fast-paced, high-profile environment where effective collaboration, strong relationships and operational excellence are key to success. They&#8217;re now looking for an organised and proactive Executive Support Assistant to become an integral part of their busy leadership team. Supporting senior stakeholders in a fast-paced environment, you&#8217;ll play a key role in keeping priorities on track, ensuring meetings and projects run smoothly, and providing high-quality support across a wide range of day-to-day activities. <\/span><\/p>\n<p><span style=\"font-size: 10.5pt\"> <\/span><\/p>\n<p><span style=\"font-size: 10.5pt\">This is a fantastic opportunity for someone who enjoys variety, thrives on building relationships and takes pride in being the person who keeps everything running behind the scenes. As leadership activity continues to grow, our client is looking for someone who can provide seamless support, help coordinate key initiatives and contribute to the smooth operation of a high-profile executive function.<\/span><\/p>\n<\/p>\n<p><strong style=\"font-size: 14pt\">About the role<\/strong><\/p>\n<\/p>\n<p><span style=\"font-size: 10.5pt\">This is a highly visible and varied role suited to someone who enjoys working at pace, managing competing priorities and supporting senior stakeholders. As an Executive Support Assistant, you&#8217;ll play a central role in, providing first-class administrative and organisational support at a global and senior level, while helping to coordinate wider projects, initiatives and executive activities across the business. <\/span><\/p>\n<h3><span style=\"font-size: 12pt\">Responsibilities<\/span><\/h3>\n<ul>\n<li><span style=\"font-size: 10.5pt\">Manage complex diaries, schedules and appointments for senior stakeholders. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Coordinate internal and external meetings, including logistics, room bookings, hospitality and attendee management. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Prepare agendas, presentations, briefing packs and supporting documentation. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Organise and distribute meeting materials, ensuring stakeholders are fully prepared. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Monitor and manage correspondence, helping to prioritise communications and actions. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Track actions and follow-ups arising from meetings and leadership discussions. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Arrange domestic and international travel, including flights, accommodation, ground transport and itineraries.  <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Coordinate travel documentation and support expense processing. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Maintain accurate records, filing systems and administrative processes. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Proofread, format and prepare documents to a consistently high standard. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Support leadership programmes, executive events and business-wide engagement activities. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Assist with the planning, coordination and tracking of projects, ensuring milestones and deadlines are met.<\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Build strong working relationships with stakeholders and support teams across the organisation. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Provide flexible support and cover for wider executive office activities when required. <\/span><\/li>\n<\/ul>\n<h2><span style=\"font-size: 14pt\">About you<\/span><\/h2>\n<p><span style=\"font-size: 10.5pt\">We&#8217;re looking for an organised, proactive and highly professional individual who thrives in a fast-moving environment. You will enjoy supporting senior stakeholders, juggling multiple priorities and taking ownership of your workload. This role requires a strong attention to detail, building relationships across the business and handling sensitive information with discretion. You&#8217;ll be working with the most senior people in the company on a daily basis so being confident and having excellent communication skills are a must for this role. This role would be perfect for candidates with a few years&#8216; experience who are looking to further their skill set by working in and leaning from an impressive, high performing team. <\/span><\/p>\n<h3><span style=\"font-size: 12pt\">Requirements<\/span><\/h3>\n<ul>\n<li><span style=\"font-size: 10.5pt\">Previous experience in an Executive Assistant, Personal Assistant, Team Assistant or similar administrative support role.  <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Exceptional organisational and time management skills.  <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Strong attention to detail and commitment to delivering high-quality work. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Excellent written and verbal communication skills. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Experience managing multiple priorities and competing deadlines. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Strong stakeholder management and relationship-building skills. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Ability to handle confidential and sensitive information with professionalism and discretion. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Proactive approach with the confidence to take ownership and drive tasks through to completion. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Reliable, accountable and committed to delivering work to a high standard. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Able to remain calm and organised under pressure. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Flexible and adaptable in a changing environment. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Collaborative and approachable, with the ability to work effectively with stakeholders at all levels. <\/span><\/li>\n<li><span style=\"font-size: 10.5pt\">Committed to continuous improvement, learning and professional development. <\/span><\/li>\n<\/ul>\n<p>The SR Group (UK) Limited is acting as an Employment Agency in relation to this vacancy.<\/p>\n<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/YWJiaWVyLjMzODE5LjEyOTYyQHNyZ3JvdXAuYXBsaXRyYWsuY29t.gif\"><\/p>\n","protected":false},"author":799,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_cn_metabox_post_checkbox_dont_send_once":false,"_cn_metabox_post_checkbox_dont_send_ever":false,"_promoted":"","_job_location":"London","_application":"abbier.33819.12962@srgroup.aplitrak.com","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_unit":""},"job-types":[],"srgroup_job_contract":[13],"srgroup_job_hour":[10],"srgroup_job_region":[165,12],"srgroup_job_specialism":[],"srgroup_job_arrangement":[89],"srgroup_job_source":[68,69],"srgroup_job_experience":[688],"srgroup_job_industry":[226],"class_list":["post-188924","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.2 (Yoast SEO v28.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>HR jobs | Find your next role | Frazer Jones<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.frazerjones.com\/job\/executive-support-assistant-188924\/\" \/>\n<meta property=\"og:locale\" content=\"de_DE\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Executive Support Assistant\" \/>\n<meta property=\"og:description\" content=\"Our client is a leading global professional services firm with an international presence who operate in a fast-paced, high-profile environment where effective collaboration, strong relationships and operational excellence are key to success. 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