EA to the CEO

  • Location
    London
  • Contract Type
    Permanent
  • Posted
  • Start Date
    ASAP
  • Industry
    FMCG/consumer goods
  • Salary
    GBP70000 - GBP70001 per annum + 15% bonus, private medical, pension
  • Expiry Date
    2024-08-21

We’re partnering with a well-known global consumer goods business on their new EA to the CEO. This will be a hybrid role (London office). Salary circa £70,000 plus 15% bonus, private medical and pension. A fantastic opportunity to join this successful global business in a truly impactful role.

About the role

The Executive Assistant role provides comprehensive support across the broad scope of the CEO office.

  • Provide effective, proactive and comprehensive support to the CEO in managing their agenda, priorities, and interactions with key internal and external stakeholders.
  • Support the CEO with the effective management of the Executive Team agenda.
  • Understanding of the CEO role and priorities and business strategy in order to effectively run the CEO office and Executive team
  • Deploy exceptional organizational skills, a keen eye for detail, and the ability to handle confidential information with discretion.

The ideal profile for this role is a highly skilled and professional Executive Assistant. The role requires a proactive individual who can manage a diverse set of responsibilities in a dynamic, fast-paced environment and has a deep understanding of the priorities of a CEO office.

Key responsibilities

Administrative Support:

  • Manage and prioritize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements and preparing the agenda for trips; proactively make arrangements in support of the CEO’s priorities with minimal direction and resolving conflicts as they arise
  • Familiarity with core processes, governance and policies and their application to support execution of day-to-day operations
  • Manage expenses, handle invoices and raise purchase orders related to the CEO & team in a timely manner
  • Prepare and organize documentation including preparation of materials in advance of meetings, including Board meetings (eg. agendas, presentations, talking points, meeting briefs).
  • Act as a buddy when required to onboard EAs and provide mentorship and guidance as needed.

Communication:

  • Serve as the primary point of contact between the CEO and internal/external stakeholders, representing the business in these interactions.
  • Handle incoming and outgoing communications, including emails and phone calls, in a timely manner with professionalism and confidentiality. Redirecting work appropriately into the organisation from the CEO office.
  • Draft, proof-read and edit correspondence, reports, and other documents.
  • Work with Corporate Affairs to execute the CEOs internal and external communications agenda – including investor community, broad range of external stakeholder engagement and any internal communications.

CEO Office & Executive Team Effectiveness

  • Support the CEO in the planning of executive team meeting agendas based on an understanding of the business’ strategic priorities, ensuring an effective use of their time.
  • Coordinate logistics for board meetings, executive team meetings, and other high-level engagements, including scheduling, attendees and proactively planning to ensure use of time aligns to business priorities
  • Coordinate and collaborate with the Executive Team’s EAs and other stakeholders to ensure agendas are effectively coordinated.
  • Take minutes during meetings to build, monitor and coordinate appropriate action logs as required.

Project Management:

  • Assist the CEO in the planning and execution of strategic initiatives and special projects.
  • Track and follow up on the progress of various projects, ensuring deadlines and outcomes are met and flagging key risks and follow up as required.
  • Conduct research and provide analysis on key topics as requested by the CEO, including producing ad hoc reports as needed.
  • As required organise or support logistics for conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties.

Relationship Management:

  • Build and maintain strong relationships with key stakeholders, including board members, senior executives, external partners and other EAs.
  • Organize and facilitate executive events and engagements.

Office Management:

  • Ensure the smooth operation of the CEO’s office, including office supplies and equipment.
  • Identify and implement improvements in administrative processes and systems to enhance efficiency. Proactively finding better ways to work, enabled by tech where possible.
  • Adopt use of new technologies to improve performance & effectiveness as they come available. Remaining well connected to the Digital & Tech organisation to implement these.

Qualifications and skills

  • Bachelor’s degree in Business Administration, Communications, or a related field or the equivalent experience
  • Track record of experience in a C-Suite EA role in a corporate setting.
  • Deliver to the highest standard of professionalism and in line with the business’ values and culture
  • Ability to handle sensitive information with the highest level of confidentiality.
  • Able to demonstrate an understanding of the business’ strategic priorities to manage CEO and executive team time.
  • Excellent communication skills with a proven track record in effective communication with senior stakeholders and external stakeholders
  • Strong interpersonal skills, effective collaborator with the ability to build high quality, high impact relationships at all levels.
  • Strong written and verbal communication abilities.
  • Exceptional organizational, coordination and time-management skills.
  • Able to work at pace, navigate complexity and proactively solve problems with a high degree of professionalism and independence.
  • Proactive, anticipating needs and requirements, with no prompting or guidance.
  • Flexibility and adaptability to changing priorities.
  • Ability to prioritise workload, working with tight deadlines whilst maintaining a high level of attention to detail and accuracy.
  • Project management, reporting, and coordination skills
  • Positive attitude and a willingness to go above and beyond.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Location:

  • Central London
  • Some travel within UK to support CEO agenda.
  • Ability to work from home when the CEO is out of office.

The SR Group (UK) Limited is acting as an Employment Agency in relation to this vacancy.

Apply now



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