Temporary EA

The administrative support team provides daily coverage from 9 AM-6 PM, Monday-Friday, with flexibility to earn overtime depending on the workload.

Responsibilities

Primary responsibilities

• Efficiently manage complex, dynamic calendars, balancing internal meetings, external engagements, and personal commitments while anticipating and resolving scheduling conflicts.
• Take full ownership of scheduling requests, proactively communicating changes, resolving conflicts, and making sound recommendations aligned with executive preferences.
• Triage all incoming requests, prioritize accordingly, and keep requestors informed of status updates and progress to ensure transparency and timely execution.
• Ensure internal and external meetings are set up with the required resources for in person and remote participants (conference rooms, video links, AV/IT needs).
• Coordinate international and domestic travel.
• Prepare, reconcile, and submit timesheets and expense reports accurately and on time.
• Assist in the creation and editing of professional documents in PowerPoint, Word, and Excel.
• Build strong cross-functional relationships and serve as a liaison between internal departments.
• Provide back-up support to the administrative team as needed.

Experience Requirements

Desired background

• A bachelor’s degree from an accredited university is required.
• 3-5 years of experience providing high-level administrative support to executives in financial services is preferred.

Preferred attributes & qualifications

• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with strong typing, proofreading, and professional document preparation abilities.
• Exceptional organizational and administrative skills, with keen attention to detail and the ability to multitask effectively in fast-paced, dynamic environments.
• Self-motivated and independent, demonstrating strong ownership, accountability, and a proactive mindset.
• Adept at prioritizing tasks and making sound, timely decisions based on a solid understanding of business operations and priorities.
• Strong problem-solving and critical thinking skills, with the ability to exercise sound judgment and discretion in handling sensitive or confidential matters.
• Team-oriented and collaborative, with excellent interpersonal skills and the ability to build effective relationships at all organizational levels.
• Highly professional presence in all forms of communication.
• Positive, client-service-oriented attitude.

The SR Group (US), Inc. is acting as an Employment Agency in relation to this vacancy.

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