HR Data and Information Systems Associate

Purpose of the Role

To manage the day-to-day operations of HR data, ensuring its accuracy and integrity within the HRIS, and to develop and deliver reports that support informed decision-making across the business.

To provide generalist HR support across operational and administrative tasks.

To offer backup support for monthly payroll management.

Key Responsibilities

HRIS Administration

• Collaborate with HR and stakeholders to assess HRIS needs.
• Support the implementation of a new HRIS, including system configuration, data migration, and user acceptance testing.
• Maintain and analyse HR data, ensuring integrity and accuracy.
• Deliver HRIS training to HR and wider business users.
• Monitor system performance and resolve issues with IT and external vendors.
• Manage vendor relationships to ensure optimal service and value.
• Administer user accounts, access permissions, and employee data updates.
• Design and implement efficient HR processes and systems.
• Partner with IT to optimise HRIS workflows and test new integrations.
• Ensure data compliance with legislative requirements.
• Securely record and store HR data, including attendance and performance metrics.
• Conduct audits of HR processes and documentation as needed.
• Research and recommend HRIS improvements and technical enhancements.
• Contribute to the development of HR practices and procedures.

HR Data & Information Systems

• Handle sensitive and confidential HR data professionally.
• Respond to HR system queries, escalating when necessary, and ensure timely communication.
• Proactively enhance reporting capabilities to support business decisions.
• Provide ad hoc reports and data analysis across departments.
• Ensure accurate input of all non-self-service data into HRIS and related systems.
• Establish audit processes to maintain data integrity (e.g., four-eyes principle).

Payroll Support

• Assist the Payroll & Benefits Advisor with payroll and pension processes for UK, US, and Canada.
• Take full responsibility for payroll and pensions in the advisor’s absence.
• Maintain working knowledge of payroll processes to ensure continuity during unplanned leave.

Project Support

• Contribute to HR projects throughout the year as required.

Required Competencies

Administration & Organisation

• Strong organisational skills to meet deadlines and uphold regulatory and company standards.

Data Management

• Skilled in analysing and producing accurate HR reports.

Confidentiality

• Capable of managing sensitive HR information discreetly.

Relationship Management

• Able to build and maintain effective relationships with internal and external stakeholders.

Teamwork

• Flexible team player, willing to take on varied roles in project work.

Compliance

• Operates in line with regulatory standards (e.g., SM&CR, GDPR) and company governance policies.

Required Skills & Knowledge

• Experience in HR data and operations roles.
• Proven track record as an HRIS Systems Administrator, ideally with Workday experience.
• Intermediate-level Excel proficiency.
• Strong understanding of HR processes, data management, and reporting.
• Excellent analytical and problem-solving abilities.
• High attention to detail and accuracy.
• Familiarity with compensation, payroll, and benefits.
• Strong communication and relationship-building skills.
• Numeracy skills.

The SR Group (UK) Limited is acting as an Employment Agency in relation to this vacancy.