Payroll & Benefits Manager

Key Responsibilities

Payroll Management

• Oversee end-to-end multi-state payroll processing for exempt and non-exempt employees, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations.
• Maintain and optimize payroll workflows within ADP (Workforce Now or similar), including system updates, integrations, and troubleshooting.
• Manage quarterly and annual payroll activities, including W-2, wage garnishments, tax filings, and year-end reconciliation.
• Conduct regular audits of payroll data to ensure accuracy in earnings, deductions, taxes, and leave balances.
• Partner with Finance on payroll journal entries, reporting, and variance analysis.

Benefits Administration

• Administer all employee benefits programs, including medical, dental, vision, 401(k), FSA/HSA, disability, life insurance, and wellness initiatives.
• Manage open enrollment, vendor relationships, plan renewals, and employee communications.
• Ensure accurate and timely processing of benefit enrollments, changes, and terminations.
• Reconcile monthly benefits invoices and resolve discrepancies.

Compliance & Reporting

• Lead ACA compliance and annual filings, ensuring accurate tracking of eligibility and coverage.
• Prepare and submit required compensation and benefits reporting, including 401(k) nondiscrimination testing, census data, and government filings.
• Maintain up-to-date knowledge of payroll, tax, and benefits regulations across multiple states.
• Develop and implement internal controls, policies, and best practices to strengthen compliance.

Employee Support & Cross-Functional Collaboration

• Serve as the primary point of contact for payroll and benefits inquiries, providing clear and timely guidance to employees.
• Partner with HR, Finance, and external vendors to improve processes, enhance employee experience, and support organizational initiatives.
• Train managers and employees on payroll and benefits tools, policies, and procedures.

Qualifications

• 5+ years of progressive experience in payroll and benefits administration, with strong multi-state payroll expertise.
• Advanced proficiency with ADP payroll systems (Workforce Now strongly preferred).
• Strong understanding of W-2 processing, 401(k) administration, FSA/HSA programs, and ACA compliance.
• Demonstrated experience conducting payroll and benefits audits and preparing compensation-related reports.
• Solid knowledge of federal and state wage and hour laws, tax regulations, and benefits compliance requirements.
• Exceptional attention to detail, analytical skills, and problem-solving abilities.
• Strong communication skills and a customer-service mindset.
• Ability to handle confidential information with discretion and professionalism.

Preferred Skills

• Experience in a high-growth or multi-entity environment.
• Familiarity with HRIS integrations and process automation.
• CPP, CEBS, SHRM-CP, or similar certification (a plus).

The SR Group (US), Inc. is acting as an Employment Agency in relation to this vacancy.

Please note that your personal information will be treated in accordance with our Privacy Policy.